![]() Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. ![]() This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. Para obtener más información, consulte Archivar elementos antiguos automáticamente. pst files if you want to archive some folders using different settings. De forma predeterminada, Outlook emplea Autoarchivar para archivar elementos a intervalos regulares. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. However, these would be stored in your email server and, therefore, not solve any server space issues.Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. For example, you could instead set up multiple folders to file them in. ![]() This isn’t the only way to organise your emails. ![]() It helps to keep your mailbox organised and minimal, enabling you to focus on your most current emails. Organising your emailsĪrchiving provides long term storage for emails which you want to keep, but don’t need to have regular access to. In this case you might want to consider an alternative backup method. Therefore, if you tend to open Outlook as soon as you start your computer and leave it open until you shut down, then OneDrive may never have an opportunity to fully sync your email archive folder, so it will remain just on your desktop. However, note that this backup won’t happen while Outlook is open. If you use OneDrive then you can also include your email archive in the files which are backed up to the cloud. Therefore, archiving to your desktop may be necessary.īacking up emails archived on your desktop If you are on a different Microsoft 365 arrangement, however, your emails will be stored on servers which may have lower capacity limits. With Exchange you have 50GB and this increases to 100GB with Business Premium or Enterprise. If you use Microsoft Exchange, Microsoft 365 Business Premium or Microsoft 365 Enterprise then this isn’t an issue, because you have ample storage in your email server. This prevents email servers becoming overloaded due to large mailboxes. Moving emails to archive removes them from your email server, so you only have a copy of them on your desktop. There are two main reasons to archive emails: 1. ![]() You can manually archive emails or set up rules to archive automatically, for example to archive emails which arrived before a certain date. If you use or have POP/IMAP accounts then your set up will differ. This is based upon users who have Microsoft 365 or Microsoft Exchange. In this article we explore why you should archive emails in Outlook and how to find them afterwards. Learn: How to find emails which have been archived in Microsoft Outlook ![]()
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